Your phone rang while
you were with a client.They booked somewhere else.
It happens three or four times a day and you never see it. No voicemail, no missed-call list — just a customer who called, waited eight seconds, and rang the next place on Google.
The AI Booking Agent picks up on the second ring. Every time. And it doesn't take a message — it takes the booking.
We build it from your Google listing and ring you — usually inside a minute.
Incoming call
+44 7700 900 118
Thursday at 6:30 with Riya — shall I hold it?
Yes, please.
Same agent · WhatsApp
Booked — Thursday 6:30 pm with Riya.
Deposit £15 · tap to pay
6:42 pm ✓✓
What A Missed Call Costs
Nobody writes down the bookings they never got
3
calls missed a day
lunch hour, after close, mid-appointment
×
your average booking
a haircut, a consultation, a table
365
days a year
it never stops happening
Run it on your own numbers, not ours. Whatever that figure comes to, it is money that already left — quietly, without a single complaint, to whoever picked up first.
Hear It Yourself
Thirty-six seconds. One booking. Nobody at the desk.
A scripted booking, spoken in the agent's own voice — the same one your customers hear when it picks up. Play it, and watch what it is doing behind each line.
Inbound booking call
Glow Studio · demo booking
36s
Call length
£15
Deposit taken
0
Staff involved
Transcript
+44 7700 900 118
reading her actual schedule — not a shared calendar
slot held, not yet confirmed — it stays open for anyone else until this clears
By the time she hung up
The stylist never stopped cutting. Nobody picked up a phone.
Your Tuesday
Same day. Two different businesses.
Today
- ✕1:10 pm — phone rings mid-appointment. You let it go.
- ✕3:40 pm — someone calls asking prices. Nobody free. Voicemail.
- ✕7:55 pm — a call five minutes after you locked up.
- ✕Next morning — three missed numbers, no names, no context.
- ✕You call two back. One already booked elsewhere.
With the AI Booking Agent
- 1:10 pm — answered on the second ring. Booked for Thursday.
- 3:40 pm — prices answered, slot offered, deposit paid.
- 7:55 pm — after-hours call booked into tomorrow's first slot.
- Next morning — three bookings already in the diary.
- You call nobody back. There is nobody left waiting.
The Booking Engine
A real diary behind the voice
Anyone can bolt a calendar API onto a voice bot. Reputoo books against the same engine your front desk uses — so what the caller is told on the phone is what your team sees.
Multiple staff, real schedules
Add every stylist, doctor or trainer with their own working hours and slot length. The agent books the person the caller asks for — and knows when they are off.
Hours, capacity & blocked dates
Set business hours, break times, how many bookings a slot can hold, and dates that are closed. The agent never promises a slot that does not exist.
Deposit before confirmation
Send the payment link on every booking, or let the caller choose between paying online and paying at the venue. The booking confirms when the money clears.
Google Meet + Calendar
Online bookings get a Google Meet link created automatically and the appointment written into your Google Calendar — no copy-paste.
Invoice sent automatically
Mark the booking complete and the invoice goes out on its own, with your business details already on it.
Approval, waitlist & recurring
Hold bookings for approval before they confirm, offer the waitlist when a day is full, and set repeat appointments that book themselves.
Every Call On Record
You can hear exactly what was said
An AI answering your phone is only worth it if you can check its work. Every call is kept end to end — no sampling, no extra add-on.
Call recording
Play back any call from the call log, whenever you want.
Full transcript
Every turn written out — searchable, in the caller's own language.
AI summary
A short written summary of what the caller wanted and what was agreed.
Sentiment
See at a glance whether the caller left happy, confused or annoyed.
Industries
Built for every customer-facing business
Clinics & Healthcare
Appointment booking, prescription refill requests, test result queries — handled 24/7 without a front desk operator.
Restaurants
Table reservations, takeaway orders, hours & menu enquiries — AI handles every call during and outside business hours.
Salons & Spas
Appointment bookings, stylist availability, price enquiries — callers book in 60 seconds without waiting on hold.
Real Estate
Inbound lead qualification, property queries, viewing bookings — AI captures every lead even when your agents are with clients.
Law Firms
Intake calls, consultation scheduling, case enquiry screening — AI handles after-hours calls so no lead falls through.
Gyms & Fitness
Membership enquiries, class bookings, pricing — AI handles the front desk so your staff focus on members.
Global Coverage
AI Booking Agent for your country
India
Hindi & English · 65,000+/mo searches
United States
English · 145,000+/mo searches
United Kingdom
English · 30,000+/mo searches
UAE / Middle East
Arabic & English · 15,000+/mo searches
Australia
English · 15,000+/mo searches
AI Booking Agent vs IVR
Why AI beats press-1 menus
AI vs Human Receptionist
Cost, quality & coverage compared
How We Compare
Reputoo vs voice-only AI platforms
| Feature | Reputoo | Bland AI | Synthflow | Vapi |
|---|---|---|---|---|
| AI voice calls (inbound & outbound) | ||||
| Natural conversation, no press-1 menus | ||||
| Call recording, transcript & AI summary | Partial | |||
| Books the appointment during the call | Partial | Partial | ||
| Staff schedules, capacity & waitlist | — | — | — | |
| Google Meet link created automatically | — | — | — | |
| Google Calendar sync | — | — | — | |
| Takes payment before confirming | — | — | — | |
| Sends the invoice automatically | — | — | — | |
| WhatsApp confirmation & follow-up | — | — | — | |
| Hands off to a human when needed | Partial | Partial | — |
Frequently Asked Questions
What is an AI Booking Agent?
An AI Booking Agent is a voice AI system that answers your business phone calls automatically — 24/7. It handles greetings, FAQs, appointment bookings, lead capture, and call routing without a human operator. Reputoo's AI Booking Agent also books the appointment against your real staff schedule, takes a deposit, and sends the WhatsApp confirmation after every call.
How does an AI Booking Agent differ from IVR?
Traditional IVR forces callers through rigid press-1-press-2 menus. An AI Booking Agent has a natural conversation — understanding what the caller says in plain language and responding intelligently. Callers speak naturally, the AI understands intent, and the conversation flows like talking to a real person.
Which languages does Reputoo's AI Booking Agent support?
Reputoo's AI Booking Agent supports 36 languages including English, Hindi, Arabic, Spanish, French, Portuguese, and 30 more. It auto-detects the caller's language and responds in kind — making it suitable for businesses serving multilingual customer bases.
Can the AI book appointments during a call?
Yes. Reputoo's AI Booking Agent books, reschedules or cancels in real time during the call — against your real staff schedules, capacity limits and blocked dates. Online bookings get a Google Meet link and a Google Calendar entry automatically, a payment link is sent if you collect a deposit, and the customer receives a WhatsApp confirmation. The invoice follows on its own.
How much does an AI Booking Agent cost compared to a human?
A human receptionist costs ₹15,000–₹30,000/month and works one shift, one call at a time. The AI Booking Agent works 24/7, never takes a sick day, and handles several calls at once. See the pricing page for current plans.
What happens when the AI can't answer a question?
Reputoo's AI is designed to gracefully escalate: it tells the caller a team member will follow up, collects their details, and sends a WhatsApp message to your team with the full call transcript and caller info for quick follow-up. Nothing falls through the cracks.
Somebody is calling you right now.
Either it rings out and they book down the road, or the agent picks up, checks the diary, takes the deposit and puts them in your Thursday. That is the whole decision.
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